Due date: 12/31/2024
Open Solicitation #1160876
Evidence-Based Health Promotion Programming
Montgomery County, Maryland, through its Department of Health and Human Services (DHHS),
Aging and Disabilities service area (A&D), is seeking applications from qualified local hospitals
or County-affiliated organizations to provide evidence-based health promotion programming for
individuals, 60 years of age or older, residing in Montgomery County, who have chronic medical
conditions, to live longer and healthier lives.
The Older Americans Act (OAA) provides funding for disease prevention and health promotion.
The program was established in 1987 to provide services to individuals, 60 years of age or older,
to support a healthy lifestyle and promote healthy behaviors. Evidence-based health promotion
programs designed and validated by researchers from The National Council on Aging (NCOA)
offer proven ways to promote health and prevent disease among older adults.
More information on evidence-based health promotion programs can be found on the following
website: https://www.ncoa.org/resources/ebpchart/
The purpose of an Open Solicitation under Montgomery County’s Procurement Regulations is to
permit acceptance of applications on a continuing basis to meet service needs. Interested parties
are encouraged to submit an application along with all required materials listed in the Open
Solicitation to allow for processing of a Pre-Approved Form Contract.
A complete description of the Scope of Services required is listed in the Open Solicitation
packet in the Pre-Approved Form Contract. You may obtain a packet by visiting DHHS –
Contract Management Team website at:https://www.montgomerycountymd.gov/HHSprogram/coo/contractmgmt/cmtcursolicits.html.
BACKGROUND/INTENT
A. Montgomery County, Maryland, through its Department of Health and Human Services
(DHHS), Aging and Disabilities service area (A&D), is seeking applications from qualified
local hospitals or County-affiliated organizations to provide evidence-based health promotion
programming to assist individuals, 60 years of age or older, residing in Montgomery County
who have chronic medical conditions, to live longer and healthier lives.
B. The Older Americans Act (OAA) provides funding for disease prevention and health
promotion. The program was established in 1987 to provide services to persons 60 years of
age or older to support a healthy lifestyle and promote healthy behaviors. The National
Council on Aging’s (NCOA) evidence-based programs offer proven ways to promote health
and prevent disease among older adults.
C. The goal of the evidence-based health promotion programming is to assist older adults with
chronic medical conditions to live longer and healthier lives.
D. The Contractor was selected under Open Solicitation #1160876 Evidence-Based Health
Promotion Programming, to provide services in accordance with the Open Solicitation and
this Contract.
II. SCOPE OF SERVICES
A. The Contractor must provide evidence-based health promotion programs and meet the
requirements as outlined below:
1. The Contractor must follow established curricula for an evidence-based health promotion
program from the National Council on Aging https://www.ncoa.org/resources/ebpchart/ .
2. The Contractor must perform evidence-based health promotion programs at locations
mutually agreed upon by the Contractor and DHHS. The evidence-based health
promotion programs must be provided in a class setting or workshop setting environment.
All locations chosen for programming must meet the Americans with Disabilities Act
requirements for access to people with disabilities, and that accommodations for their
participation are made when necessary.
3. The number of participants per class, and the number, date, and time of classes must be
determined mutually by the Contractor and DHHS.
4. The Contractor must assign a Project Coordinator. The Project Coordinator must have the
following minimum requirements:
a) certification in Health Education or related field;
b) experience implementing and leading evidence-based health promotion programs,
and;
c) experience managing evidence-based health promotion programs.
5. The Contractor must identify, screen, train, and monitor leaders who will facilitate
classes and workshops.
6. The Contractor must promote the programming to potential leaders who teach these
classes and workshops, and to clients that are 60 years of age and older, by the following:
a) recruiting clients that are 60 years of age or older;
b) program target-marketing via mailings, newsletters, websites, and similar
communications
c) marketing must be pre-approved by DHHS and include the Montgomery County,
Maryland logo and must include the following language, “Services are funded in
part by Montgomery County, and in part by Maryland’s Department of Health
and Human Services.” and;
d) the Contractor must neither solicit clients for services outside of this Contract, nor
promote any privately owned business.
B. The Contractor must be willing to make agreed-upon adjustments to the program schedule
and location, as requested by the County.
C. The Contractor must be responsive to the County’s needs and collaborate with program staff
to ensure that services are provided appropriately.
D. The County has the right to unannounced, on-site monitoring visits to evaluate the provision
of services in accordance with the terms of the Contract and reserves the right to access all
program files and materials of the Contractor.
E. The County may receive additional funding during the Contract term and those funds could
be used to expand and/or enhance programming, but is not guaranteed
INVOICES
The Contractor must submit invoices electronically via email to
healthpromotion@montgomerycountymd.gov with all required supporting documentation in a format approved by the County no later than 15 days following the end of each month.
Upon receipt, acceptance, and approval of the Contractor’s invoice, the County will make payment, net 30 days, at the established current Contract term rate, Attachment C, which can also be found at the DHHS website, https://www.montgomerycountymd.gov/HHS-program/coo/contractmgmt/cmtcursolicits.html for services provided by the Contractor.