If you want your business to receive wide local coverage, getting in touch with a journalist is a wise move. As with any first impression, you only have one shot at getting it right. When contacting a journalist via email, do the following to ensure that you achieve positive results.
Do the Ground Work
Journalists only want to cover the very bad or the very good. You need to ensure that your story falls into the latter category. Make sure that the reputation of your business is unimpeachable before reaching out to media outlets to promote feel-good stories.
Scratch Their Backs
The main idea here isn't to bribe journalists. Rather, it's to butter them up with exclusives and freebie samples of your goods and services. You'll need to make this clear in a line or two in an email without coming off as unseemly. Canvass journalists via social media sites and find one that's likely to be personally interested in your business.
Give Them a Stake In It
What journalists want above all else is a story that nobody else is privy to. They're trying to climb a ladder just like you are, after all. Give them a scoop that'll make them look good in the eyes of their bosses and get them more airtime or space above the fold.
Demonstrate That You're a Sure Bet
In a few short sentences, you need to prove to any media personality that your story will matter to their audience. You could use social media statistics gathered via apps like Klout to highlight your relevance, for instance. However you do it, make it clear that your business's story is compelling.
Do the Hard Work for Them
For journalists, the best story is the one that writes itself. Outline that story for them in your introductory outreach email. With a narrative already established, all they'll have to do is flesh out some details and slap their name on it.
Make Yourself Seem Timely
In today's 24/7 online media atmosphere, stories on trending topics are what drive the news. Figure out how your business fits into a growing or peaking trend and pitch your idea at the end of the email. This should pretty much sell them on your story.
Putting Your Best Foot Forward
You'll need to accomplish the six preceding objectives in a pretty concise email blast. Wording it right is clutch, of course. Since you've only got a few paragraphs to do the job, multiple drafts and revisions are incredibly important.
If you want your business to receive wide local coverage, getting in touch with a journalist is a wise move. As with any first impression, you only have one shot at getting it right. When contacting a journalist via email, do the following to ensure that you achieve positive results.
Do the Ground Work
Journalists only want to cover the very bad or the very good. You need to ensure that your story falls into the latter category. Make sure that the reputation of your business is unimpeachable before reaching out to media outlets to promote feel-good stories.
Scratch Their Backs
The main idea here isn't to bribe journalists. Rather, it's to butter them up with exclusives and freebie samples of your goods and services. You'll need to make this clear in a line or two in an email without coming off as unseemly. Canvass journalists via social media sites and find one that's likely to be personally interested in your business.
Give Them a Stake In It
What journalists want above all else is a story that nobody else is privy to. They're trying to climb a ladder just like you are, after all. Give them a scoop that'll make them look good in the eyes of their bosses and get them more airtime or space above the fold.
Demonstrate That You're a Sure Bet
In a few short sentences, you need to prove to any media personality that your story will matter to their audience. You could use social media statistics gathered via apps like Klout to highlight your relevance, for instance. However you do it, make it clear that your business's story is compelling.
Do the Hard Work for Them
For journalists, the best story is the one that writes itself. Outline that story for them in your introductory outreach email. With a narrative already established, all they'll have to do is flesh out some details and slap their name on it.
Make Yourself Seem Timely
In today's 24/7 online media atmosphere, stories on trending topics are what drive the news. Figure out how your business fits into a growing or peaking trend and pitch your idea at the end of the email. This should pretty much sell them on your story.
Putting Your Best Foot Forward
You'll need to accomplish the six preceding objectives in a pretty concise email blast. Wording it right is clutch, of course. Since you've only got a few paragraphs to do the job, multiple drafts and revisions are incredibly important.
Written by
Editorial Team
The Everything-PR Editorial Team produces reporting, research, and analysis across thirty verticals — communications, reputation, AI visibility, public affairs, media systems, and digital discovery in the answer-engine era. Publishing since 2009.
Other news
See all
Editorial Team · 05/25/2026
The Name Image Likeness Era
How NIL transformed college athletics from amateur-status sport into a multi-billion-dollar commercial athlete economy — and what it means for the communications work around the new athlete commercial class.
Editorial Team · 05/25/2026
The Sports Streaming Restructure
How NFL on Amazon and Netflix, the NBA's 11-year deal, MLB on Apple, and the broader streaming-era broadcast realignment have rewritten the communications playbook for every major sports property in the U.S.
Editorial Team · 05/25/2026
YouTube Is Now Institutional Citation Infrastructure — the 5W AI Video Citation Index Documents the Shift
For two decades the public-relations industry has measured earned media value through a hierarchy of text-based publications. The tier-one daily — New York Times, Wall Street Journal, Washington Post, Financial Times. The category trade. The digital news native. The high-traffic…
Never Miss a Headline
Daily PR headlines, weekly long-form analysis, and our proprietary research drops — straight to your inbox.