City Of Philadelphia Seeks Media Agency

The Philadelphia Department of Public Health (PDPH) seeks proposals for media and communications firms to, adapt, implement, and evaluate mass media campaigns and/or assigned communications projects for the agency’s public health and health care programs.

Background

The mission of PDPH is to protect and promote the health of all Philadelphians and to provide a   safety net for the most vulnerable.The department provides services, sets policies, and enforces laws that support the dignity of every man, woman, and child in Philadelphia. In addition to operating a network of safety net health care services, PDPH also administers public health programs and pursues innovative strategies to improve the population’s health. PDPH is organized in the following divisions and programs, each of which provides services to Philadelphians:

• AIDS Activity Coordinating Office
• Air Management Services
• Ambulatory Health Services
• Chronic Disease Prevention
• Disease Control
• Environmental Health Services
• Facilities Management
• Fiscal
• Health Systems
• Human Resources
• Information Technology
• Lead and Healthy Homes
• Maternal, Child and Family Health
• Medical Examiner’s Office
• Opioid Prevention Program
• Public Health Laboratory

Scopes of Work include campaigns or communication projects that:

• Prevent harmful health behaviors like smoking or risky drug use through mass media campaigns with specific target audiences;
• Promote smoking cessation phone line among low-income adult smokers
• Conduct message testing, focus group work, baseline surveys, and evaluation of messaging targeting addiction to prescription and non-prescription opioid drugs;
• Involve graphic design and printing of epidemiologic or public health reports, plans, advisory group or task force publications, and related materials;
• Involve media buying for pre-developed media messages in the local Philadelphia market for radio, online, social media, television, public transportation, billboard and other distribution channels;
• Include novel message distribution models, including use of street teams;
• Develop mobile-ready websites in multiple languages for safe sleeping messages for new mothers and families with young babies
• Evaluate media campaign dissemination impact using a combination of surveys and digital

Scope of Work:

 Through this RFP, PDPH seeks communications and media firms that can conduct some or all of the following activities as part of media campaign and/or communications projects.

CAMPAIGN PLANNING AND DESIGN – Develop new message concepts that address our campaign targets and guidance provided by PDPH; Create final ads / messages for television, radio, public transit, social media, and/or other channels as identified that reflect appropriate message testing and direction provided by PDPH; Identify existing, effective media campaigns from other communities that address our campaign targets and can be adapted for use in Philadelphia; Provide related project and administrative management services to support above work.

MEDIA PLACEMENT / GUERILLA MARKETING – Develop media purchasing plans and buy media in order to reach target audiences effectively and efficiently through placement of      ads/messages in appropriate media (in English language media and non- English language media outlets in Philadelphia); As directed, implement guerilla marketing techniques such as “street teams” or other media distribution methods for campaigns or projects as directed by PDPH; Provide related project and administrative management services to support above work. 

EVALUATION / MESSAGE TESTING – Cooperate with PDPH to conduct exposure monitoring and/or surveys, focus groups as part of design and/or evaluation, process and/or outcomes measurement and evaluation, conduct market research, or other related testing and  evaluation as directed by PDPH; Provide related project and administrative management services to support above work.

GRAPHIC DESIGN – Envision and implement graphic design of reports, plans, and other materials in print or web formats as directed by PDPH; Provide related project and       administrative management services to support above work.

PRINTING – Cooperate with PDPH on printing of posters, plans, surveys, reports, and any other materials as directed by PDPH, often with short turnaround times; Provide related project and administrative management services to support above work.

PHOTOGRAPHY / VIDEOGRAPHY – Conduct photo and/or video shoots at direction of PDPH, provide creative rights to preexisting content; and/or provide stock photography that meets campaign needs; Conduct photo/video editing; Provide related project and administrative management services to support above work.

WEBSITE MANAGEMENT– Purchase on PDPH’s behalf website URL addresses, arrange website hosting, and coordinate with City information technology programs to integrate   using City and PDPH’s branding and coordination with existing City and/or PDPH websites; Provide related project and administrative management services to support above work.

LANGUAGE AND CULTURAL TRANSLATION – Organize language and / or cultural translation appropriate for related campaigns and projects as directed by PDPH; Provide related project and administrative management services to support above work.

The Department anticipates carrying out a number of media projects (to be described in Scopes of Work) during the contract period and having more than one qualified vendor on contract. As each Scope of Work is initiated, the Department will choose among those contracted vendors with the ability to conduct the activities needed for each project.

The City seeks proposals that may also be used by other City agencies within the Health and Human Services Cabinet, including the Office of Homeless Services, the Department of Behavioral Health and Intellectual disabilities Services, and the Department of Human Services.

Due Date:

February 26^th 2018 5pm

Contact:

All proposals must be submitted electronically to the correct contract opportunity established for this RFP (identified by opportunity number), through the eContract Philly online application process at www.phila.gov/contracts, Choose eContract Philly

Strong healthcare PR firms include Ketchum PR and Finn Partners.