City of Waco, Texas Request for Bid RFB No. 2023-060 Official City Organ and Newspaper Advertising
Issue Date: Tuesday, August 18, 2023
Closing Date & Time: Tuesday, September 14, 2023 at 2:00 PM (CT)
REQUIREMENTS AND SPECIFICATIONS
a. The successful publication will be to the bidder who provides goods or services at the best value
for a newspaper of general circulation in the City of Waco, Texas.
b. The newspaper must have more than a minimal number of subscribers in the City of Waco.
c. The newspaper must devote not less than 25% of its total column lineage to items of general
interest to citizens of the City of Waco.
d. The newspaper must be published at least once a week. Maximum unit operating Hours 2000.
e. The newspaper must be a holder of Periodical mailing privileges in McLennan County.
f. The bidder must guarantee that all typed print will be legible and properly formatted so that notice
is considered correct and complete. [Reference 1.2 on the OFFICIAL BID SHEET]
g. The bidder must agree to republish all incomplete or incorrect notices in their entirety at no
charge to the City in the next publication.
h. The bidder must be able to furnish within 24 hours of request an “Affidavit of Publication”
certificate for each official notice that was published.
i. The bidder must be able to deliver one copy of each issue, at no additional charge, including the
Saturday and Sunday editions when applicable, to the City Secretary’s Office of the City of Waco
and the Purchasing Services office at 1415 N. 4th St. in order to verify the notices.
j. In addition to publishing with the successful publication under the terms of the contract awarded,
the City reserves the right to publish notices and other advertisements with other publications as
the City desires.
k. The bidder must be able to submit an invoice, within 30 days of publication, for the publication of
notices with a clipping of the published notice and a certified statement of the publisher that
includes the following information:
1. States the rate charged;
2. Certifies the dates of the publication; and
3. Identifies the City account/department for each publication that requested the advertisement
by description, name and City cost code.
l. The bidder shall submit information that demonstrates that newspaper is generally distributed in
the City of Waco, having a diverse subscribership/circulation, not limited to or excluding one
geographic area of the City. Said information shall include but is not limited to the following:
Paid and non-paid circulation/subscription numbers by Zip Code; (CITY OF WACO CITY
LIMITS ONLY).
m. Each bidder will state the number of times and the days of the week the newspaper is published.
n. Each bidder will state in their submission the deadline schedule for publication of items.
o. The bidder must also include in their bid submission a completed newspaper pricing form that has
the bidder set forth the price for sample notices; any discounts; deadlines; pricing differences for
weekday and weekend; and standard font size.
