The deadline for submitting a proposal is Thursday, June 22, 2023 at 3:00 p.m


The intent of this request is to obtain proposals and pricing, from qualified vendors, to shoot, edit and finalize video content and photography for promotional use for the Springfield CVB as a destination marketing tool.

The final product will be utilized via web, social and as a presentation of our destination to potential convention groups. Proposals must be submitted in accordance with the specifications listed in this RFP. This project will be executed using funding from a State of Illinois Route 66 Grant. Vendor must follow any applicable grant procedures as provided by Springfield Convention & Visitors Bureau.


Capture, edit and final production of a destination marketing video for Springfield, IL. The video will be under 3:00 and also cut into 1:00 and 2:30 segments as well. Any b-roll captured will be utilized for marketing as well and should be considered part of the scope of work which SCVB will have full access and rights to use.


Main topics of coverage to include:

Rich in History – Abraham Lincoln Historic Sites

The Road is Alive – Route 66 Assets and Business in and around Springfield

Natural Beauty Outdoor Essence of Springfield -Parks, Hiking/Biking/Walking Trails, Lincoln Memorial Garden

Culture and Lifestyle – Brewery/Winery, Outdoor Dining, Live Music/Entertainment

Event examples: International Route 66 Mother Road Festival; Illinois State Fair; Levitt Amp Concert Series;

Downhome Festival; Springfield Mile, Lucky Horseshoes Game(s); Holiday Walks;

Project Details:

Fully filmed, edited and finalized 3:00 video

1:00 Edited version

2:15-2:30 Edited version

Any b-roll captured to be part of SCVB usable assets. Approximately 30% of project budget will be directed towards photography and photo still images.

All lighting, equipment, travel, materials, talent and time should be included in bid price Editing should include music, rights and permissions for use Talent sourcing and coordination of persons needed to capture desired shots should be included in bid price.

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