Administered by University of Maine System Office of Strategic Procurement Request for Proposal (RFP) Industry Specific Marketing and Consultation Services for Events and Hospitality Services RFP #2024-081

Response Deadline Date/Time: June 3rd, 2024, 11:59 p.m. EST

Response Submission Information:

Submitted electronically to

Email Subject Line – SM: Industry Specific Marketing and Consultation

Services for Events and Hospitality Services

Response Contact Information:

Strategic Sourcing Manager (SSM): Sandrine Muhinkwenyere


1.1.3 Purpose

The University of Maine is seeking responses to provide marketing and strategic web services as defined in this document. This document provides instructions for submitting responses, the procedure, and criteria by which the Respondent(s) will be selected, and the contractual terms which will govern the relationship between the University and the awarded Respondent(s).

Events and Hospitality is the University of Maine’s event planning and hosting department. As such they are seeking the services of a strategic partner that is experienced working with event planners in the higher education space, including the marketing of large-scale events on campus, in Maine and across the country.

These services aid in advancing UMaine’s specific goals as a research institution and also in recruitment of potential students and staff as well as partners who might become allies with the University in a variety of ways.

Respondents should review 1.1.4 Specifications / Scope of Work of this document to see the full Scope of Services/Products required.

The University is committed to providing increased access and opportunity to diverse businesses include and not limited to: Lesbian, Gay, Bisexual and Transgender Business Enterprise (LGBTQ+BE); Minority Business Enterprise (MBE); Service-Disabled Veteran Business Enterprise (SDVBE); Small Business Enterprise (SBE); veteran-owned; service-disabled veteran-owned; HUBZone; small disadvantaged business; women-owned; minority-owned; Veteran Business Enterprise (VBE); and Women’s Business Enterprise (WBE).

Though this document is primarily for University of Maine, all campuses in the University of Maine System must be afforded the use of this solution, with all the same terms and conditions applicable to the various University locations.

1.1.4 Specifications / Scope of Work

The specific services provided should include, but are not limited to, online listing in a directory specifically for event planners across the United States, specific marketing services aimed at advancing the marketing goals of Events & Hospitality (eg., video, 3-D tours, online listing featuring UMaine’s venues, graphic design, photography and email marketing, communications, consulting, and services specific to this field of business).

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