City of Blue Island Issues Website RFP

2021-07-19 by JamesD
city of blue island

The City of Blue Island seeks to engage the services of a qualified firm to provide design and content management services for a new website. The City’s goal is to create a website that successfully promotes our brand, facilitates a user-friendly environment for accessing municipal services, creates a two-way communication between the City and citizens and simplifies content management while meeting high standards for design quality and visual appeal. The new website will serve as the public face of Blue Island’s government and community while providing 24/7 services for a wide range of users

Background:

The current version of our website can be viewed at www.blueisland.org. The City of Blue Island wishes to retain the current WordPress CMS while updating the site’s functionality, appearance, and enhancing user experience. The City of Blue Island seeks the bid of a vendor that can accomplish all of the functionality identified in this RFP and has the flexibility of providing this functionality over time, with respect to potential budgetary constraints. Qualified applicants must be equipped to integrate additional features that may be needed or new technologies that may be developed in the future.

Scope of Work:

Browser Based Administration Create, edit, or delete and template-based web pages and news updates Calendar Update/publish calendars w/ optional ability to import Google Calendar feeds Departmental Home Pages Ability create landing pages for associated municipal departments Directories, Listing for Staff Dynamic content Document and File Repository Upload/download capability, back-end ability to search within Publicly Warned Meeting Document Management Create, manage, and host agendas, minutes, and other relevant documents Search / Archive Center Searchable solution for live or archived content, documents, and news updates (internal site search engine). 5 News Updates Online publishing of blog-style news updates with email subscription capability Alerts & Emergency Notification Front page solution for emergency notification updates with a registration widget and the ability to share via social media Interface to existing systems and databases Integration or links to traffic ticket portals, Front Line Reporting, Google Suite, etc. Programming/Event Registration & Facility Management Web-based registration software for events and facility rentals Online Payment Solution Secure online transaction by department Survey/Polling Capability Web-based software for polling, surveys, and answer tracking (or capability to embed third-party programs) RFP/RFQ/Bid Posting Dynamic content Integrated Human Resources Solution(s) for Employment Opportunities Applicants can view job openings and apply (fill out applications, attach resumes and documents) to submit electronically via website. 6 Security Integration SSL encryption Video Hosting Ability to embed third-party videos Site Statistics Integration of comprehensive analytical status reports Sitemap Dynamic Mobile Browsing Website can be accessed from any mobile platform Online Forms Forms, publishing, and tracking with email forwarding capability Photo Center Optional – Display community photos in a central location on website Multi-Lingual Support Dynamic content Printable Pages Print-friendly function Social Media Interface Facebook and Twitter feeds Real Estate Management Optional – Properties can be organized and searched Sideshow (Photos/Banners) Dynamic image/ video display Volunteer Management & Registration software Optional – Provide web-based software or enable third-party embeddable portal(s) 7 9. Description of Features and Functionality Included with the CMS at minimum include: A. Description of page creation B. Page content template information C. Content scheduling and versioning information D. The different back-end user permission levels 10. Hosting and Domain Registration A. All Hosting and Domain Registration will be administered by the City of Blue Island. 11. Project Pricing Estimate/Cost for Services Outlined (specify amounts of items below): A. Days/hours of training, number of employees to be trained, on-site or webinar B. Any optional enhancements and consulting packages with deliverables and associated fees 12. Guarantees/Warranties List any guarantees or warranties offered the company offers.

Due Date:

September 15, 2021

Address:

City of Blue Island

Attn: Tom Wogan

13051 Greenwood Ave.

Blue Island, IL 60406

twogan@cityofblueisland.org

Agencies worth considering for this assignment include Magrino PR and Zeno Group.