The University of Missouri has provided teaching, research
and service to Missouri since 1839. It was the first publicly supported
institution of higher education established in the Louisiana Purchase
territory. Today, the University of Missouri is one of the nation’s largest
higher education institutions with more than 73,000 students, 28,000 faculty
and staff on four campuses, an extension program with activities in every
county of the state, comprehensive distance learning services and an extensive
health care network.
KCSourceLink was founded in 2003 to make entrepreneurship
easier. Today, KCSourceLink is the connection to the entrepreneurial ecosystem
in the Kansas City region. With a network of 240+ business-building resources,
KCSourceLink helps aspiring and existing business owners start, grow and
accelerate businesses across the 18-county, bistate Kansas City region by
providing small businesses and entrepreneurs with free, easy access to the
right resources at the right time. KCSourceLink offers The Resource
Navigator®, an online, searchable directory of vetted resources; Kansas City’s
most comprehensive business calendar; a website with entrepreneurial guides,
how-to’s blogs and stories of local entrepreneurs; and a hotline for business
support. A portion of KCSourceLink onsite team consists of web development,
copywriter, copyeditor and photographer. KCSourceLink utilizes www.gewkc.org platform.
KCSourceLink also identifies gaps in the entrepreneurial
ecosystem and strategically works with partners to fill those gaps and
strengthen support for businesses—all while measuring and reporting on the progress
of the ecosystem and benchmarking Kansas City’s goal of becoming America’s most
Beginning in 2008, KCSourceLink began leading the efforts
for Global Entrepreneurship Week-Kansas City (GEWKC). What began as a request
for a partner network to host key events and trainings during the same week
each November, grew to a 13-day celebration in 2016. That year was a key
turning point for KCSourceLink and GEWKC, feedback from event attendees was
collected and used to begin formatting an intentional week of activities.
Beginning in 2017, GEWKC began open-sourcing events from the community with the
help of a volunteer team. Events were placed within specified tracks, events
were structured to begin at specified times, allowing for travel and networking
between events and the week, was indeed a week (Monday – Friday). Additionally,
a large, centralized location was secured to help create density of activity
and people from all walks of life. The entire week is free and open to everyone
interested in entrepreneurship and small business. See www.gewkc.org for more information.
Scope of Work:
The Curators of the University of Missouri on behalf of
University of Missouri Kansas City, KCSourceLink are seeking an experienced
event planner or event planning firm to manage the execution of its
Entrepreneurship and Innovation Conference. The successful candidate will be
responsible for all planning and concept development; securing vendors,
speakers and venues; event management logistics, including, but not limited to,
day-of event coordination, budget management and implementation; and
sponsorship support, including sponsorship packages and levels, securing funds
and overseeing sponsorship relationships.
KCSourceLink is looking to improve the celebration to
include more corporate involvement, and new ideas throughout the conference
without losing the grass-roots feel of the conference. The new format will be
more curated content with specific goals of engaging corporate employees to
interact with entrepreneurial and startup firms, sharing knowledge and best
practices that will benefit both audiences. In addition, KCSourceLink expects
sponsorships to be diverse in type and include twelve (12) different industry
leaders from the Kansas City area. KCSourceLink anticipates a future increase
in number of events and attendance during the conference. KCSourceLink is
seeking an experienced event planner or event planning firm to determine the
best time in which to hold the conference. The awarded vendor will collaborate
with KCSourceLink and provide a method of planning for approval of director and
marketing/communications team prior to initiation of planning of each event.
The awarded vendor will also need to plan and execute financially successful
and well-attended events during the entrepreneurship and innovation conference.
KCSourceLink seeks an innovative event planner/firm to
provide the following services:
• General and financial management.
• Development and management of event timelines and work
• Development and management of event budgets.
• Assistance with vendor identification with a strong
emphasis on obtaining and utilization of local vendors.
• Negotiating and contracting with each vendor.
Event Marketing Vendor will work in collaboration with the
KCSourceLink marketing/communications team and provide the following:
• Develop and implement a marketing and communication plan
for the event.
• Source and manage a creative team of graphic designers,
printers, ad buyers, etc. Vendor will work in collaboration with KCSourceLink.
Part of the KCSourceLink team consist of web development, copywriter,
copyeditor and photographer. KCSourceLink also utilizes www.gewkc.org platform.
• Ensure timely execution of all creative materials
associated with the event. This includes: but is not limited to: invitations,
letters, tickets, input into press kits and press materials, table signs,
sponsor signage, advertising materials, etc.
• Oversight of online event submissions and attendee
registrations. The online site is already created and submissions/registrations
run through the site. Vendor will be responsible for updating, proofreading and
editing event details, communicating with event hosts in regards to event
changes, capacity situations and turning off registrations if relevant,
communicating with event hosts and vendors if an issue arises with registration,
answering questions and addressing concerns in regards to events submissions
• Solicit feedback from attendees, hosts, volunteers,
sponsors and provide details to KCSourceLink.
§ Survey system will
be provided by KCSourceLink.
• Develop a sponsorship strategy that will meet the goal of
participation of twelve (12) corporations, of a size of two hundred fifty (250)
employees or greater.
• Partner with KCSourceLink directly to seek and sell
sponsorships for the conference.
• Secure sponsorship funds for the event by designing
sponsorship packages, brainstorming prospective sponsors, and assisting with
sponsorship needs as budget for the event will need to be raised with
sponsorship funds. Reserve funding is available in needed.
• Provide contacts and necessary materials to secure
• Work with KCSourceLink team to secure necessary
sponsorship dollars. Sponsorship goal is to cover the cost of the conference.
• Track the fulfillment of sponsors’ benefits – logo
• Research and identify best length and time of year for the
• Identify venues, etc. to successfully execute all aspects
• Identify vendors with a strong emphasis on obtaining and
utilization of local vendors.
• Develop non-educational events such as opening breakfast
session, and/or demo days.
• Manage and coordinate general event logistics, such as,
but not limited to, transportation, catering, venue coordination, contracts,
production planning, staging, entertainment, floor plans, seating plans, décor,
volunteers and staffing, technical equipment, presentations, speakers, emcee,
protocol management of guests and any other relevant tasks as required.
• Ensure all applicable licenses and appropriate insurance
coverage is acquired.
• Create and execute volunteer duty program, meeting and
• Vendor is required to develop and maintain a budget,
secure sponsorship funding, track expenses, and provide oversight on vendor
• Submit a post-event evaluation report with recommendations
to KCSourceLink and review the report in-person or virtually with the KCSource
• Collaborate with KCSourceLink and provide a method of
planning for approval of director and marketing/communications team prior to
initiation of planning of each event.
• Provide weekly project update reports.
• Serve as lead, on-site manager of conference.
• Supervise all aspects of the event and manage the
logistics and onsite supervision of the event – as mentioned in event
THE CURATORS OF THE UNIVERSITY OF MISSOURI
Strategic Sourcing Specialist University of Missouri System